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Administrative Structure
Introduction:
To reflect the fact that REPAR is a research network, while including clinicians and students, the following structure has been adopted:
1. a Board of Directors represented largely by REPAR researchers involved in specific research themes, as well as students, clinicians and one external member;
2. a Scientific Council consisting of topic-based and research theme representation, as well as students and clinicians; the Scientific Council reports to the Board of Directors.
REPAR’s main research themes are designated accordingly:
1. Musculoskeletal impairment research;
2. Neurological impairment research;
3. Sensory impairment research.
Researchers are principally involved in one of these themes depending on their type of scientific interest.
A Recruitment Committee is created to appoint REPAR’s Scientific Director and FRSQ’s Vice-Chair presides over this committee. A call for candidacies is subsequently sent out to network members. Once applications have been received, the Recruitment Committee reviews the files and determines which applications are to be retained. Selected candidates are interviewed by the Recruitment Committee and once the interview process is complete, REPAR’s Scientific Director is appointed. FRSQ’s Board of Directors then validates the appointment. The Scientific Director’s tenure is valid for 2 years and may be renewed twice, over a maximum period of six years.
BOARD OF DIRECTORS
Composition of the Board of Directors
The Board of Directors consists of nine (9) members: a research coordinator for each of REPAR’s three research themes, REPAR’s Scientific Director, one clinician member, one student representative, one external member and two other REPAR members, one of which being a full member and the other a clinician or a student member. Student representatives, clinicians and full researchers are nominated at REPAR’s General Assembly and are voted in by the members in attendance. The external member is selected by the Board of Directors following consultation with Scientific Council members.
If the chair of the Scientific Council is not a research theme coordinator, the chair of the Scientific Council also sits on the Board of Directors to increase the number of members to ten (10). In special situations, members of the Board of Directors representing full researchers, students and clinicians may be chosen by email ballots received electronically if all members have been previously notified of the procedure.
Official responsibility of the network rests with the Board of Directors.
The Board of Directors sets network policies, identifies and determines REPAR’s research themes and research directions following consultation with the Scientific Council.
The Board oversees established operating objectives and is responsible for the network’s transparency.
The Board creates committees that are deemed necessary and nominates committee members.
The Board receives reports from all of the network’s committees and these committees have consultative status for the Board of Directors.
The Board of Directors is responsible for budget allocation.
Members of the Board of Directors have a two-year mandate and their tenure may be renewed once.
The Board of Directors may, by unanimous vote by the remaining members, demand the resignation of one of its members who infringes upon the current Charter. This member will be replaced according to an accepted procedure
Repeated absenteeism of a member at duly convened meetings may justify the Board of Directors’ request for this member to be ultimately replaced.
Board of Director Activities
REPAR’s Scientific Director, in collaboration with the members of the Board of Directors, decides upon the location, dates and frequency of Board of Directors meetings.
Meetings are called by written notification at least one month in advance, with the exception of a special decision made by the Board.
Quorum for meetings is six (6) out of nine (9) members and decisions are usually made by consensus. If necessary, decisions are reached by a simple majority vote. Board of Directors members cannot send substitute members on their behalf to meetings.
Changes to the current Charter, following consultation with the Scientific Council, require the endorsement of six (6) out of nine (9) Board of Directors members. Changes must be ratified by General Assembly members.
Research theme coordinators annually submit a scientific report regarding their respective research theme to the Chair of the Scientific Council, who then forwards it on to the Board of Directors. REPAR’s Scientific Director uses these reports to draw up an annual report for the REPAR.
Convocations, agendas, as well as minutes of the Board of Directors will be available on the Web site of the network. However, this information will be available only to the members having the access code necessary. The Board of Directors can decide to convene meetings by correspondence, videoconference, conference call or any other mode of communication which it accepts.
REPAR’S ADMINISTRATIVE INFRASTRUCTURE
The Secretariat is affiliated with REPAR’s Scientific Director. An executive secretary provides support to the Scientific Director and helps the Board of Directors and the Scientific Council with their activities.
The executive secretary, in collaboration with REPAR’s Scientific Director, manages important information such as curriculum vitae, addresses and names of REPAR members. REPAR’s Directory of Members is updated every year.
The executive secretary, in collaboration with REPAR’s Scientific Director, oversees budget coordination.
The Secretariat is responsible for updating REPAR’s website and publishing REPAR activities.
The executive secretary, in collaboration with REPAR’s Scientific Director and the Scientific Council, manages REPAR’s grant program.
Click here to see the organigram of the REPAR
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